REPORT TO COUNCIL
SUBJECT
Title
Consider Approval for Amendment No. 1 to the Agreement for Maintenance of State Highways in the City of Santa Clara
Report
BACKGROUND
In 1969, the City and State of California (State) executed an agreement for the maintenance of State highway routes within the City. This agreement was superseded in 1988 to include specific responsibilities along El Camino Real and at the Interstate 280/Stevens Creek ramp area. On September 22, 2015, the City Council awarded Construction Contracts for four Hybrid Activated Crosswalk (HAWK) beacons along El Camino Real at the intersections of Alpine Avenue, Buchanan Drive, Morse Lane and Harrison Street (work was completed in 2017). City and State staff have been in discussion regarding adding these four locations to the current Agreement for Maintenance of State Highways within the City of Santa Clara.
DISCUSSION
Subsequent to the construction of the HAWK beacons, City and State staff agreed that it would be more efficient and responsive to delegate operations and maintenance of the HAWK beacons to the City. This is primarily due to the City being in closer proximity to the locations and already having experience with other HAWK beacons in the City. Upon approval, the proposed Amendment No. 1, which is attached for reference, the State will delegate operations and maintenance responsibilities of the HAWK beacons to the City of Santa Clara.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
Currently, the City has budgeted approximately $2,000 per HAWK for annual operations and maintenance. The State will reimburse the City 67% of actual operations and maintenance costs each year. This distribution is based on the State owning 2 out of 3 approaches and the City owning 1 out of 3 approaches at each of the HAWK installations. The maximum annual reimbursement from the State is anticipated to be approximately $5,360 if the City expends the full operations and maintenance budget. The FY 2018/19 includes the operation and maintenance costs.
COORDINATION
This report has been coordinated with the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any report to council may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
1. Approve and authorize the City Manager to execute Amendment No. 1 to Agreement for Maintenance of State Highways in City of Santa Clara; and
2. Authorize the City Manager to make minor modifications to the Amendment and execute any and all associated documents.
Staff
Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
Amendment No. 1 for Maintenance of State Highways in Santa Clara