REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with The Edelman Corporation
Report
BACKGROUND
The Building Maintenance Division oversees maintenance and repairs for approximately 800,000 square feet of buildings throughout the City. Based on some recent events, the Public Works Department, in conjunction with the City Manager's Office, has determined that security improvements are needed in City Hall, the Fire Prevention/Traffic/Engineering Offices and the Information Technology (IT) Offices in the Berman Building. The goal of this Agreement (Attachment 1) is to provide security improvements including security cameras, card readers and a new badging system for employees at the three buildings.
DISCUSSION
The Edelman Corporation has built and maintained the City's security infrastructure in numerous buildings which includes the Police Department, City Hall, Central Library, Northside Parking Garage, Levi Stadium and traffic cameras throughout the City. The Edelman Corporation has intimate knowledge of the building security systems, I.T. protocol, and general security practices in the City. They also have the knowledge and ability to quickly install these security improvements to be compatible with the systems in the other City facilities mentioned above. The current system of using keys at City Hall is antiquated and is difficult to control in terms of building access and security. The new improvements would make it easier to manage access at City Hall and limit the number of people authorized to enter certain areas of the buildings.
Section 1310, Contracts on Public Works, in the City Charter allows for items like these security improvements to be let out without advertising for bids because the work is of an urgent necessity for the preservation of life, health or property. The Agreement with The Edelman Corporation meets the criteria for an exemption from competitive bid process. Under this provision, City Council is able to award the Agreem...
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