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File #: 18-512    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 4/17/2018 In control: Council and Authorities Concurrent Meeting
On agenda: 7/17/2018 Final action:
Title: Action on an Agreement for the Performance of Services with Syserco, Inc. for Heating, Ventilation, and Air Conditioning Systems
Attachments: 1. Agreement
REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement for the Performance of Services with Syserco, Inc. for Heating, Ventilation, and Air Conditioning Systems

Report
BACKGROUND
The Building Maintenance Division oversees maintenance and repairs for approximately 800,000 square feet of buildings throughout the City. In order to continue to provide services in a timely and efficient manner, Building Maintenance periodically uses various vendors to assist with the workload.

Syserco, Inc. is the City's heating, ventilation and air conditioning (HVAC) authorized repair and maintenance vendor that oversees approximately one million dollars of Alerton controls inventory located at numerous City Buildings which include City Hall, the Police Station, the Senior Center, the Community Recreation Center, several fire stations and the libraries. The Alerton H.V.A.C. controls are the backbones and intelligence to the HVAC system which require on-going maintenance and repairs.

DISCUSSION
Syserco, Inc. is a single source procurement because they are the area authorized manufacturer's representative for Alerton, the company that supplies the controls for various City HVAC systems. These HVAC systems operate on Alerton controls which also provide a computer interface for staff to monitor and regulate each buildings HVAC system. Syserco employees are professionally trained and receive their factory training from Alerton.

Proper operation of the City's HVAC systems is important to the health and comfort of the City's staff, tenants and visitors. The 3 year service agreement provides approximately $55,000 for annual on-site maintenance and also includes up to $50,000 in additional repair work to be completed by Syserco. This repair work includes items such as parts replacement, thermostat replacements and other work required to keep the HVAC systems operating in an efficient manner. Syserco also provides on line tech support for City staff to research issues so less compl...

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