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File #: 18-825    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 6/6/2018 In control: Council and Authorities Concurrent Meeting
On agenda: 7/17/2018 Final action:
Title: Action on an Amendment to Joint Use Agreement with Santa Clara Unified School District for Buchser Tennis Court Project and Related Budget Amendment
Attachments: 1. Joint Use Agreement with SCUSD for the Buchser Middle School Tennis Courts, 2. SCUSD Buchser Tennis Courts Project Illustration 2018, 3. SCUSD Request for Contribution for Funding the Buchser Middle School Tennis Court Construction Project
REPORT TO COUNCIL
SUBJECT
Title
Action on an Amendment to Joint Use Agreement with Santa Clara Unified School District for Buchser Tennis Court Project and Related Budget Amendment

Report
BACKGROUND
In July 2015, Council authorized the City Manager to negotiate and execute a fifty-year Joint Use Agreement with the Santa Clara Unified School District (SCUSD) for the Buchser Middle School Tennis Courts on Bellomy Street. According to the Agreement, dated July 23, 2015, SCUSD and City would "reach a mutually acceptable scope of work and cost sharing arrangement to improve the Tennis Courts" (Attachment 1).
DISCUSSION
SCUSD has developed a Division of State Architect and SCUSD Board approved project which provides seven completely new tennis courts in a new configuration, 50 off street parking spaces for the school and adjacent athletic fields use, County Special Education Program drop off/pick up zone, relocation of portable classrooms, ADA accessibility upgrades and refurbishment of physical education areas (Attachment 2). SCUSD has indicated that the handball courts were not a suitable campus facility due to safety concerns and will be removed; alternative school and park sites were not supported by SCUSD or community. The cost-sharing arrangement between City and SCUSD is limited to the tennis courts and a portion of the parking spaces.
On June 6, 2018, the City received a funding contribution request in the amount of $591,400 (Attachment 3) pursuant to the Joint Use Agreement between the City and SCUSD for a 50% share of cost to construct 7 tennis courts and 16% of the parking lot (8 spaces) to support the community use of the tennis courts ("Tennis Court Project"). SCUSD will be responsible for the balance of funding for the rest of SCUSD's project, estimated to be $3,110,600. In response, the City proposes amending the joint use agreement to include details of the Tennis Court Project and the cost-sharing arrangement with SCUSD in the total not to exceed ...

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