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File #: 18-966    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 7/2/2018 In control: Council and Authorities Concurrent Meeting
On agenda: 7/17/2018 Final action:
Title: Action on the Request from Santa Clara PAL-GAL Softball for Reimbursement of Eligible Expenses from the Championship Team Fund
Attachments: 1. City of Santa Clara Guidelines for Funding Assistance through the Championship Team Fund, 2. Santa Clara PAL-GAL Softball Championship Team Fund Application, 3. Form of Contribution Agreement
REPORT TO COUNCIL
SUBJECT
Title
Action on the Request from Santa Clara PAL-GAL Softball for Reimbursement of Eligible Expenses from the Championship Team Fund
Report
BACKGROUND
The City provides funding assistance to individuals and groups representing Santa Clara in state, national, and international competitions and performances through its Championship Team Fund.

DISCUSSION
On July 2, 2018, the City received a request from Santa Clara PAL-GAL Softball for financial assistance through the Championship Team Funding Program to compete in the 2018 California State Games USA Softball C-Region 14 Championship Tournament in San Diego County, CA on July 13-15, 2018.

Although the request was submitted prior to the travel date, there was not enough time to review the materials and prepare a report for Council consideration prior to the teams' departure. Program procedures require Council approval of the request and the execution of a contribution agreement with the funding recipient. The form of the Contribution Agreement is attached.

Council Approved Championship Team/Group Criteria

* The funds requested for the event are in association with a specific state, national or international competition/performance.

The Santa Clara PAL-GAL Softball team competed in the 2018 California State Games USA Softball C-Region 14 Championship Tournament in San Diego County, CA on July 13-15, 2018. Twenty-six (26) youth and four (4) coaches/chaperones represented Santa Clara at the Championship Tournament.

* Teams or groups should either be from Santa Clara schools or have at least 50% of the participating youth be Santa Clara residents.

Twenty-five (25) out of the twenty-six youth that competed in the 2018 California State Games USA Softball C-Region 14 Championship Tournament either live in Santa Clara and/or attend Santa Clara schools.

* City support is not to exceed 20% of allowable trip expenses and may not exceed $10,000 per year, per group, subject to availability...

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