REPORT TO COUNCIL
SUBJECT
Title
Action on Donations to the City Policy and Gifts to Elected and Appointed Officials Policy and Related Budget Amendment
Report
BACKGROUND
At the September 11, 2017 Governance Committee Meeting, the Committee recommended that the Gifts to the City Policy be updated to address gifts to elected and appointed officials, while a separate Donations to the City Policy be drafted to address donations to the City as a whole, both of which are now brought forward for City Council approval consideration.
After the Governance Committee recommendation, staff reviewed and amended the policies as discussed. In addition, staff added a streamlined appropriation process for monetary donations as discussed below, consistent with Charter Section 1305.
Section 1305 of the Charter of the City of Santa Clara (Attachment 1), entitled 'Budget - Appropriations,' states that, from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several departments, offices and agencies for the respective objects and purposes therein named; all appropriations shall lapse at the end of the fiscal year to the extent that they shall not have been expended or lawfully encumbered; and at any meeting after the adoption of the budget, the City Council may amend or supplement the budget by motion adopted by the affirmative votes of at least five members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenue not included in the budget.
DISCUSSION
The Donations to the City policy (a new policy) seeks to address donations to the City as a whole, whereas the Gifts to Elected and Appointed Officials policy (modification of an existing policy) seeks to address gifts made directly to elected or appointed officials; staff also recommends changing the title of Council Policy 016 from "Gifts to the City" to "Gifts to Elec...
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