REPORT TO COUNCIL
SUBJECT
Title
Action on an Amendment No. 2 to Agreement with Avasant, LLC for Management Consulting for IT Services to extend the term of the agreement by 12 months and increase maximum compensation by $99,940 for a revised total maximum compensation amount not to exceed $499,510.
Report
BACKGROUND
On January 26, 2016, Avasant, LLC (Avasant) was awarded an agreement to provide Outsourcing Advisory Services, with maximum compensation not-to-exceed $260,870. The initial contract term was for eighteen months, ending on June 30, 2017. Avasant was selected through a competitive RFP and selection process. Under the original Agreement, Avasant provided Advisory Services that included conducting a detailed review of the City's IT services, a comprehensive sourcing scenario analysis and a recommendation to go to market and conduct a comprehensive RFP to select a vendor.
On June 13, 2017, the City Council approved Amendment No. 1 to extend the term of the agreement with Avasant for an additional 12 months, through June 30, 2018, and increase compensation by $138,700, for a total not to exceed amount of $399,570. Throughout the outsourcing services RFP phases, final vendor selection and vendor transitions, Avasant has provided industry knowledge, governance tracking (e.g., measuring and validating outcomes, performance and continuous improvement, structure in place to maximize service, etc.) and Service Level Agreements (SLA's) and for improved performance management, supplier outcomes and maturity in IT services.
The proposed Amendment No. 2 would extend the term of the Agreement by twelve months, retroactive to June 30, 2018 through June 30, 2019 and increase the not to exceed amount total compensation by $99,940 to $499,510. Staff was planning on having this amendment come forward for Council consideration in early June. However, given other staff priorities, the number of other council agenda items on the June agendas as well as the mid-July ...
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