REPORT TO COUNCIL
SUBJECT
Title
Action on a Reimbursement Agreement for Consultant Planning Services with Tasman East Holdco, LLC, and City Manager Contract Approval Authority for Reimbursement Agreements up to $250,000
Report
BACKGROUND
At the July 17, 2018 City Council meeting the City Council approved Reimbursement Agreements for Consultant Planning Services with seven different developer entities working in the Tasman East Focus Area. The Reimbursement Agreements enable the developers to reimburse the City for the costs of third party contract planning services provided to the developers as an expedited planning permit review service. Currently, the City Manager is not authorized to sign any reimbursement agreements regardless of contract amount.
Subsequently one of the seven developer entities restructured their legal status resulting in a name change for the entity. City Council approval is required in order to approve the Agreement to reflect the current entity's name.
The City Manager is authorized to approve service contracts originating from most City departments up to $100,000 and for the Utility departments up to $150,000. In 2009, to streamline contract approval related to the annual clean-up campaign, the Council authorized the City Manager by resolution (Attachment 1) to sign service contracts related to the campaign up to $250,000.
DISCUSSION
The Reimbursement Agreement for one of the Tasman East Specific Plan area development projects was previously structured to include two legal entities corresponding to two properties encompassed within the development project, "Tasman East Parcel 56 Owner" and "Tasman East Parcel 57 Owner". In further reviewing the Agreement it was determined that it would be more appropriate for the Agreement to be between the City and a single legal entity, "Tasman East Holdco, LLC" which acts as a consolidated property owner for both properties. While this change is non-substantive in terms of impact upon City fi...
Click here for full text