REPORT TO COUNCIL
SUBJECT
Title
Action on an Amendment No. 5 to Contract 89-SAO-50003 with Western Area Power Administration (WAPA, a non-profit agency of the United States Department of Energy) to Extend the Term of the Contract until December 31, 2023 for Emergency Aid and Optional Permanent Repair Services of 60-kV Transmission Line at Stony Gorge and Black Butte Hydroelectric Projects
Report
BACKGROUND
On April 24, 1989, the City of Santa Clara’s Electric Utility, Silicon Valley Power (SVP), entered into a 15 year Contract 89-SAO-50003 ending on 12/31/2004, with Western Area Power Administration (WAPA) to provide emergency aid and optional permanent repair services of the 60-kV transmission lines on SVP’s Stony Gorge and Black Butte Transmission Lines.
On May 21, 1996, Amendment 1 was executed to update the August 15, 1985 General Power Contract Provisions (GPCP) with January 3, 1989 GPCP revisions.
On November 25, 2003, Amendment No. 2 was executed to amend the scope of services for WAPA to perform annual inspections of SVP’s Stony Gorge and Black Butte Transmission Lines, and extended the term of the contract through December 18, 2018.
On December 7, 2005, Amendment No. 3 was executed at SVP’s request, to discontinue performing annual inspections of the transmission lines at Stoney Gorge and Black Butte based on the City’s decision to perform the inspections in-house with City forces.
On June 30, 2015, Amendment 4 was executed at SVP’s request to resume performing annual inspections of the Stony Gorge and Black Butte Transmission Lines. With the volume of development and related work taking place within the City, along with new inspection requirements due to regulations (outages and wild fire), it was determined to be more effective and compliant to utilize WAPA for annual inspections.
DISCUSSION
Staff proposes to enter into Amendment No. 5 with WAPA to extend the term of the Contract through December 31, 2023, to continue to provide inspections, and emergency repair services of the 60-kV Transmission Line at Stony Gorge and Black Butte Hydroelectric Projects.
ENVIRONMENTAL REVIEW
This action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(a) as it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
FISCAL IMPACT
The cost of annual inspections is $5,338. However, if SVP requests emergency aid or repair assistance under this contract it would be determined on a per task basis and a total not-to-exceed amount of $50,000 for the five year term. Funding for this contract was included in the Electric Department’s FY 2018/19 Operating Budget.
COORDINATION
This report has been coordinated with the Finance Department and City Attorney’s office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve Amendment No. 5 to Contract 89-SAO-50003 with Western Area Power Administration to Extend the Term until December 31, 2023 for Emergency Aid and Optional Permanent Repair Services of 60KV Transmission Line at Stony Gorge and Black Butte Hydroelectric Projects
Staff
Reviewed by: John C. Roukema, Chief Electric Utility Officer
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Emergency Aid and Optional Permanent Repair Services of 60-kV Transmission Lines on Stony Gorge and Black Butte Hydroelectric Projects