City of Santa Clara - File #: 19-007

• File #: 19-007
• Version: 1
• Type: Consent Calendar
• Status: Passed
• File created: 12/20/2018
• In control: Council and Authorities Concurrent Meeting
• On agenda: 1/15/2019
• Final action: 1/15/2019
• Title: Action on a Resolution Amending In Part Resolution 5195, Approving the 2019 Civil Service Commission Calendar of Meetings, and Setting the Number and Start Time of Regular Meetings of the Civil Service Commission

Date	Ver.	Action By	Action	Result
1/15/2019	1	Council and Authorities Concurrent Meeting	Adopted

REPORT TO COUNCIL
SUBJECT
Title
Action on a Resolution Amending In Part Resolution 5195, Approving the 2019 Civil Service Commission Calendar of Meetings, and Setting the Number and Start Time of Regular Meetings of the Civil Service Commission

Report
BACKGROUND
City Charter Section 1003 states that each of the boards and commissions of the City shall hold regular meetings as required by City Code. City Code Section 2.120.030 states that each board or commission shall hold regular meetings at the times and on the days indicated by resolution of the City Council, which resolutions may be amended from time to time by further resolution of the Council. Resolution 5195 (Attachment 1), which was adopted by the City Council in 1987, states that the Civil Service Commission shall hold its regular meetings on the second Monday of each month at 7:30 p.m.
DISCUSSION
At the November 19, 2018 Civil Service Commission meeting, the Commission recommended the proposed 2019 Schedule of Meetings (Attachment 2), which would include six (6) regular meeting dates and 11 potential Board of Review hearing dates. In addition to recommending the 2019 Schedule of Meetings, the Civil Service Commission's action also recommended a modified start time for meetings to begin at 7:00 p.m.

A proposed resolution, which would amend the previously adopted Resolution 5195 in regards to the Civil Service Commission scheduling of regular meetings, is attached to this report (Attachment 3). The new resolution for City Council approval establishes the 7:00 p.m. Civil Service Commission start time and new requirement for six regular meetings per year (which may be cancelled at the discretion of the City Manager based upon best practices for agenda management) to be held on the second Monday of alternating months, beginning in January.

The meeting originally recommended by the Civil Service Commission for January 14th was cancelled due to lack of agenda items for the Commission's consideration. ...