REPORT TO COUNCIL
SUBJECT
Title
Action on Bills and Claims Report (CC, HA, SOSA) for the period November 23rd - January 10th
Report
BACKGROUND
Disbursements made by the City are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As the final step, the City Auditor, or her designee verifies all documents before payment is issued. Payments are issued through accounts payable checks and wire transfers. It’s important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process.
DISCUSSION
Significant expenditures in this time period include:
• Payment to Northern California Power Agency in the amount of $11,898,514 for December 2018 all resources bill.
• Payment to MSR Public Power Agency in the amount of $5,490,156 for October, November and December 2018 power purchases.
• Payment to Santa Clara Valley Water District in the amount of $2,496,374 for prior year true-up and October 2019 pump tax, a groundwater charge that is used to pay for the protection and augmentation of the water supplies in the basin.
• Payment to Unisys in the amount of $2,137,532 for September, October and November 2018 technology services.
• Payment to Veen Firm Client Trust Account in the amount of $2,000,000 for a settlement agreement. The settlement was approved by City Council on December 4, 2018.
• Payment to City of San Jose in the amount of $1,753,473 for July to September 2018 recycled water sales.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
The expenditures of $47,584,857 were appropriated to various funds with the adoption of the Fiscal Year 2018/19 Budget, as amended.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Bills and Claims for November 23, 2018 - January 10, 2019.
Staff
Reviewed by: Linh Lam, Assistant Finance Director/City Auditor
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Bills and Claims Approved for Payment Report