REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement with New Image Landscape Company for Landscape Maintenance and Bus Stop Trash Collection
Report
BACKGROUND
The Department of Public Works (DPW) maintains landscapes in the public right-of-way and at several City owned properties. These properties include facilities such as City Hall and the Triton Museum grounds, Franklin Square complex grounds, Geof Goodfellow Sesquicentennial Park, and medians and park strips throughout the City. DPW also services forty-two (42) public litter containers at Valley Transportation Authority (VTA) bus stops and other locations throughout the City on a weekly basis. DPW utilizes a landscape contractor to supplement the Landscape Division's maintenance efforts at locations such as the side slopes of the Lawrence Expressway overpass at El Camino Real, and median and park strip landscapes along Calabazas Boulevard, Lick Mill Boulevard, Hope Drive, Comstock Drive, Memorex Drive, Laurie Avenue, and Edward Avenue.
Silicon Valley Power (SVP) utilizes a contractor to maintain landscapes at nineteen (19) of their facilities. Starting with this contract, due to its landscape maintenance effort and knowledge, DPW will manage SVP's facilities. The landscape maintenance services include routine maintenance on a regular basis and as needed maintenance associated with repairing irrigation, and removing and replanting dead plant material.
DISCUSSION
Staff utilized a formal Request for Proposal (RFP) selection process to solicit proposals from contractors to provide landscape maintenance services. The RFP was posted on the City's website and remained open for three weeks with proposals due on October 3, 2018. Four (4) proposals were submitted and the qualifications of the proposers were evaluated by staff. One of the proposals was not responsive. The Landscape Maintenance Services RFP Cost Proposal Summary (Attachment 2) provides more detail about the proposals.
The proposals we...
Click here for full text