REPORT TO COUNCIL
SUBJECT
Title
Action on Agreement for On-Call Architectural Services with Huboi Architectural Services
Report
BACKGROUND
The Department of Public Works (DPW) oversees maintenance and repairs for approximately 800,000 square feet of buildings throughout the city. In order to continue to provide services in a timely and efficient manner, DPW periodically uses various vendors to assist with the workload including Architectural services.
The scope of this Agreement (Attachment 1) provides on-call Architectural services for various projects when required within City buildings. City buildings such as City Hall, the old Courthouse, Police Department, libraries, the Senior Center and others have on-going projects that occasionally require plans, specifications, and other Architectural services.
DISCUSSION
A Request for Proposal (RFP) process was utilized to solicit proposals for on-call Architectural services. The RFP was advertised October 2018 and five proposals were opened on October 31, 2018. A summary outlining the costs from each proposer is included in the Cost Comparison (Attachment 2). The qualifications of the proposers were evaluated by staff from the Building Maintenance Division of Public Works. Huboi Architectural Services was selected as the top ranked proposal for several reasons including past performance, qualified staffing, experience, and cost.
Staff is recommending approval of a three-year Agreement not-to-exceed $300,000.
ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15301 "Existing Facilities" as the activity consists of the restoration or rehabilitation of deteriorated or damaged structures, facilities, or mechanical equipment.
FISCAL IMPACT
The amount to be paid to Huboi Architect for on-call services over the three-year term of the agreement is $300,000, subject to annual budget appropriations. The estimate...
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