REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 2 to the Agreement for Services between the City of Santa Clara and California Sports Center for gymnastics instruction
Report
BACKGROUND
Until 2018, the Parks & Recreation Department issued seasonal contracts to its recreation vendors to offer various recreation programs. The City's Code requires that contracts over $100,000 receive City Council review and approval.
The Parks & Recreation Department selected California Sports Center (CSC) in 2000 through a competitive proposal process to be the City's gymnastics program provider at the Earl Carmichael Park Gymnastics Center located at 3445 Benton Street. The City maintains the class registration software, advertising and marketing, facility maintenance and gymnastics equipment. CSC offers gymnastics, tumbling and trampoline programs, day camps, special events and gymnastics instruction for children and their parents beginning at 18 months through 18 years of age. CSC has grown the program to serve over 2,800 registrants in 2017, generating $434,509 in gross revenue.
The Department is reviewing its recreation vendor services and agreements and is bringing them into compliance with City policies and procedures. In November 2018, the City issued a Request for Proposal (RFP) for general and special interest recreation classes for Santa Clara residents, including gymnastics programs. As the vendor selection and contract negotiation process continues, existing vendor services are being extended and continued through 2019 to provide a smoother transition and complete the RFP process.
A new agreement with the California Sports Center was entered into on December 3, 2018 and agreement had a term of September 1, 2018 to December 31, 2018 for an amount of $99,000. The City entered into Amendment 1 on December 17, 2018 and further extended the term to February 28, 2019.
DISCUSSION
The vendor selection and negotiation process is expected to require seve...
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