REPORT TO COUNCIL
SUBJECT
Title
Consideration of Authorization for City Manager to Negotiate and Execute an Agreement with Rotary Foundation to Support the Silicon Valley Barbeque Championships Event
Report
BACKGROUND
In June 2012, the inaugural Silicon Valley Barbeque Championships (SVBBQC), a sanctioned Kansas City Barbeque Society (KCBS) event, was produced by the Santa Clara Rotary Foundation, formerly known as Rotary International of Santa Clara and Rotary Club of Santa Clara, (Rotary) and held in the former Mervyn's Plaza parking lot at the corner of El Camino Real and Scott Boulevard. Rotary approached the City for support and use of Central Park. On December 4, 2012 the Council approved incorporating the City's All-City Picnic event held on July 4th into the Rotary's 2nd annual SVBBQC and the City's sponsorship of the joint event at Central Park on the last Friday and Saturday in June of each year with the goals of remaining fiscally responsible, promoting citywide special events, and raising funds to support local charitable groups in the City of Santa Clara. Based on policy direction, in April 2013, Council approved a five year agreement (Attachment 1) with Rotary effective from 04-23-2013 to 10-31-2018 that delineated a scope of services for Rotary and City, outlined a plan for the City's costs for sponsoring the event, and determined how Rotary and City would assign financial obligations for the event. The current agreement with Rotary expired October 31, 2018.
The responsibilities for the SVBBQC were distributed between Rotary and City. Adjustments were made each year to various aspects to improve the annual event such as layout, run of show, entertainment, safety, promotion, guest experience, and to incorporate community feedback to remove less successful elements such as Rotary car show and City carnival area, and move the non-profit food groups and All City Picnic back to July 4. As of the latest SVBBQC event in 2018, the responsibilitie...
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