SUBJECT
Title
a. Council Action on Council Committee Restructuring and Mayor's Council Committee Appointments
Report
BACKGROUND
On April 23, 2018, staff presented a Council Committee Restructuring proposal to the Governance Committee (Attachment 1) and received feedback to the proposal. The following report incorporates the feedback received from the Governance Committee and seeks to address a more effective and efficient Council Committee governance structure with the ultimate outcome of providing meaningful and strategic work that aligns to the Council's Strategic Pillars and is reflective of the organization's resource capacity.
DISCUSSION
On January 31 and February 1, 2019, the City Council held a two-day Priority Setting Session where the City Manager provided an update on the state of the organization and current staffing and operational capacity data. At that meeting, the City Manager also presented data that showed the increased frequency of meetings and resources it takes to produce reports and agendas for all the legislative and community meetings held by the City. This proposal also takes into account this information and responds to the capacity issues raised by the City Manager at that session.
Proposal - (Attachment 2 provides more detail on recommendations and explanations of the proposal). The below is the proposed new inventory of Council Committees and frequency of meetings:
Name
Frequency
American with Disabilities Act Committee
As Needed
Bicycle Pedestrian Advisory Committee (BPAC)
Schedule already in place
Governance and Ethics Committee
Third Thursdays of February, May, August, November
Economic Development, Communications, and Marketing Committee
First Mondays of March, June, September, December
Audit Committee
As Needed
Stadium Authority Ad-Hoc Audit Committee
As Needed
This proposal consolidates committees as well as eliminates from the Council Committee list certain committees that are more appropriate to be composed solely of...
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