REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Lafayette Street Signal Timing Project and Related Budget Amendment
Report
BACKGROUND
On January 10, 2017, City Council approved and authorized the City Manager to execute a Congestion Management Program Transportation Fund for Clean Air Agreement with the Santa Clara Valley Transportation Authority for a grant amount of $210,000 for the Lafayette Street Signal Timing Project. To support the grant application, the City offered local match funding of $540,000 for the Project, resulting in a total project budget of $750,000. In May 2018, the City contracted with Kimley-Horn and Associates to perform the design work for the Project and on December 24, 2018, the Project was advertised for public bid.
This Project is designed to improve signal timing, vehicle progression, and travel times for vehicles and transit along these corridors while reducing vehicle emissions and allowing for remote monitoring of traffic signals. Specifically, the Project will upgrade traffic signal controller equipment, install traffic signal communications utilizing fiber optic cables and conduits, and implement traffic signal coordination timing on these corridors. The Project boundary includes Lafayette Street from Lewis Street to Washington Street and Newhall Street, as seen in the Project Location Map (Attachment 1).
DISCUSSION
On January 16, 2019, bids were opened for construction of the Project. Three (3) bids were received ranging from $772,856 to $966,000. The Bid Summary is included as Attachment 2.
The lowest bid in the amount of $772,856 submitted by Daleo Inc., is approximately 43% above the Engineer's Estimate of $539,150. The bids were prepared in a competitive environment with multiple contractors bidding for the project; therefore, the bid prices reflect the current market condition in the Bay Area. While the bids are higher than the Engineer's Estimate, staff recommends awarding the contract...
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