REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Bowers Avenue Signal Timing Project and Related Budget Amendment
Report
BACKGROUND
On January 10, 2017, City Council approved and authorized the City Manager to execute a Congestion Management Program Transportation Fund for Clean Air Agreement with the Santa Clara Valley Transportation Authority for a grant of $590,000 for the Bowers Avenue Signal Timing Project (Project). To support the grant application for this Project, the City offered a local funding match amount of $260,000. This results in total project funding of $850,000 for the Project. In June 2018, the City contracted with Kimley-Horn and Associates to perform the design work for the Project and on January 16, 2019, it was advertised for public bid.
The Project is designed to improve signal timing, vehicle progression, and travel times for vehicles and transit along the Bowers Avenue corridor while reducing vehicle emissions and allowing for remote monitoring of traffic signals. Specifically, the Project will upgrade traffic signal controller equipment, install traffic signal communications with fiber optic cables and conduits, and implement traffic signal coordination timing along this corridor. The Project boundaries include Bowers Avenue from Highway 101 to El Camino Real, as seen in the Location Map (Attachment 1).
DISCUSSION
On February 7, 2019, bids were opened for construction of the Project. Four bids were received ranging from $572,700 to $799,729. The Bid Summary is included as Attachment 2.
The lowest bid in the amount of $572,700 submitted by St. Francis Electric, LLC is approximately 20% above the engineer's estimate of $476,600. The bids were prepared in a competitive environment with multiple contractors bidding for the Project; therefore, the bid prices reflect the current market condition in the Bay Area. While the bids are higher than the Engineer's Estimate, staff recommends awarding the contrac...
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