REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Bills and Claims for the month of January 2019 (Stadium Authority)
Report
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that they are in compliance with the goods or services provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during the period. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
Significant expenditures in this time period include:
• Payment of $866,631 to Forty Niners Stadium Management Company, LLC (ManagementCo) for stadium operations costs such as staffing, supplies, and equipment
• Payments totaling $87,435 to the City of Santa Clara for the following:
o $16,705 for reimbursement of City staff time spent planning and preparing for the College Football Playoff (CFP) Championship game (the Stadium Authority has been reimbursed by the Bay Area Host Committee (BAHC) for these costs).
o $46,816 for reimbursement of General and Administrative (G&A) City staff time (e.g.: City Manager’s Office, City Attorney’s Office, and Finance Department).
o $23,914 for the Senior and Youth Fees collected ($0.35 per ticket) for the last National Football League (NFL) game of the 2018/19 Fiscal Year
• Payment of $57,498 to Johnson Controls for the Security Access Control System CapEx Project
• Payment to Royal Glass Co in the amount of $39,000 to install new glass panels
• Payment of $34,418 to Grand Prix Kawasaki for two Kawasaki Mules that were included in the 2018/19 CapEx budget under Public Safety Equipment
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
There is a $1,115,270 fiscal impact to the Stadium Authority.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve the list of Bills and Claims for January 2019.
Staff
Reviewed by: Angela Kraetsch, Treasurer
Approved by: Deanna J. Santana, Executive Director
ATTACHMENTS
1. 2019-01 SCSA Bills and Claims