REPORT TO COUNCIL
SUBJECT
Title
Action on Agreements for On-Call Construction Management and Inspection Services for Public Works Projects
Report
BACKGROUND
The Department of Public Works oversees construction management and construction inspection for various capital projects including pavement rehabilitation, traffic signal and transportation infrastructure, parks, storm drain and sanitary sewer improvements, building renovations, and capital maintenance. When numerous projects are in the construction phase concurrently, the City relies on consultant resources to supplement City staff to perform the construction management and construction inspection services.
The purpose and scope of these agreements (Attachments 1 and 2) provide on-call construction management and inspection services to supplement City staff for various Public Works projects.
DISCUSSION
A Request for Qualifications (RFQ) process was utilized to solicit proposals for on-call construction management and inspection services. The RFQ was advertised December 2018 and eight proposals were received on January 14, 2019. Public Works staff evaluated the qualifications of the proposers and Propcon Corp. and CSG Consultants, Inc. were selected as the top two ranked firms due to their performance track record, qualified staffing, and experience.
Based on Capital Improvement Plan projections and the volume of projects that will be in the construction phase, the estimated need for on-call consultant services to accommodate this increase in workload for the remainder of the current fiscal year and the next two fiscal years is approximately $550,000. An additional $100,000 agreement capacity is being requested to account for unforeseen needs that may arise (new projects and projects not currently detailed). Staff is requesting the approval of agreements with two different consultants so there is flexibility in case one of them cannot provide timely services to the City based on workload. Because of...
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