REPORT TO COUNCIL
SUBJECT
Title
Action on the Award of the Public Works Contract for the Caltrain Pole Replacement Project
Report
BACKGROUND
On February 20, 2019, the City's Electric Utility, dba Silicon Valley Power (SVP) opened bids for the Caltrain Pole Replacement Project (Contract No. 2421). The Project is required by the Peninsula Corridor Joint Powers Board in connection with Caltrain's Peninsula Corridor Electrification Project. The work consists of raising SVP's existing 60 kV transmission line to meet clearance requirements between SVP and Peninsula Corridor Joint Powers Board facilities. Per the terms and conditions of the Indenture with Peninsula Corridor Joint Powers Board executed in January 1963, the City is responsible for funding and performing the relocation work on the 60kV transmission line within the Peninsula Corridor Joint Powers Board's right-of-way at SVP's sole cost and expense.
DISCUSSION
One bid was received for the Caltrain Pole Replacement Project. The Engineer's Estimate and the evaluated bid are as follows:
Engineer's Estimate
$831,852
Hot Line Construction, Inc.
$1,631,958
Hot Line Construction, Inc.'s bid is $800,106 over the Engineer's Estimate. The Engineer's Estimate was prepared by the City's structural engineer consultant, Electrical Consultants, Inc. (ECI). Staff and ECI analyzed the bid and determined the high bid is a result of the non-standard overnight and weekend night working hours required by Peninsula Corridor Joint Powers Board. The effects of the non-standard working hours were not expected to be as significant in the engineers estimate. The Project is currently scheduled for completion by May 2019. The bid was reviewed for compliance with terms and conditions of the Contract Documents and meets the critical time constraints of the Project. Hot Line Construction, Inc. is a qualified contractor who has successfully performed similar work for the City in the past, therefore staff recommends awarding...
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