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File #: 19-336    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 3/12/2019 In control: Council and Authorities Concurrent Meeting
On agenda: 5/7/2019 Final action: 5/7/2019
Title: Action on Amendments to Various Professional Service Agreements for Building Permit Plan Review and Inspection Professional Services
Attachments: 1. TRB, Inc. Amendment No. 3, 2. Shums Coda Associates, Inc. Amendment No. 3, 3. Plan Review Consultants, Inc. Amendment No. 2, 4. West Coast Code Consultants, Inc. Amendment No. 1
REPORT TO COUNCIL
SUBJECT
Title
Action on Amendments to Various Professional Service Agreements for Building Permit Plan Review and Inspection Professional Services

Report
BACKGROUND
The Community Development Department utilizes consultant services to supplement the City's ability to perform building permit plan review and inspection services. The City currently has Professional Services Agreements (Agreements) with four firms to provide these services: TRB + Associates, Inc. (TRB), Shums Coda Associates, Inc. (Shums Coda), Plan Review Consultants, Inc. (PRC) and West Coast Code Consultants, Inc. (WC3). While the terms of these Agreements extend until late of 2021, the City has expended most of the capacity provided through these Agreements due to high levels of permit activity and continued demand for services.

The original Agreement with TRB was approved by the City Council in August of 2015 in the amount of $300,000. Amendments to the Agreement were approved in April of 2016 in the amount of $600,000 and in September of 2017 for the amount of $600,000. The amended not-to-exceed contract amount of $1.5 million has been nearly expended.

The original Agreement with Shums Coda was approved by the City Council in June of 2015 in the amount of $300,000. Amendments to the Agreement were approved in June of 2016 for the amount of $300,000, and in September of 2017 for the amount of $300,000. The amended not-to-exceed contract amount of $900,000 has been nearly expended.

The original Agreement with PRC was approved by the City Council in July of 2016 in an amount of $300,000. In August of 2017, Amendment No. 1 was approved for the amount of $300,000. The amended not-to-exceed contract amount of $600,000 has been nearly expended.

The original Agreement with WC3 was approved by the City Manager in November 2018 in the amount of $49,000.

Copies of all original Agreements and Amendments can be viewed on the City's website and are available in the City Clerk's...

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