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File #: 19-552    Version: 1 Name:
Type: Study Session Status: Agenda Ready
File created: 4/27/2019 In control: Council and Authorities Concurrent Meeting
On agenda: 5/7/2019 Final action:
Title: Review and Potential Council Action on the Santa Clara City Council Priority Matrix
Sponsors: City Manager, Nadine Nader
Attachments: 1. Santa Clara City Council Priority Matrix - FY 2019/20, 2. POST MEETING MATERIAL
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo or Audio
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REPORT TO CITY COUNCIL
SUBJECT
Title
Review and Potential Council Action on the Santa Clara City Council Priority Matrix

Report
BACKGROUND
On January 31 and February 1, 2019, the City Council held a City Council Operational and Strategic Priority Setting Session (Council Priority Setting), in which the City Council Strategic Pillars were adopted. The Pillars guide investment of resources for the FYs 2019/2020 and 2020/2021 Proposed Operating and Capital Budgets. The Council's Strategic Pillars are as follows:

1. Promote and Enhance Economic and Housing Development
2. Deliver and Enhance High Quality Efficient Services and Infrastructure
3. Enhance Community Sports and Recreational Assets
4. Enhance Community Engagement and Transparency
5. Ensure Compliance with Measure J and Manage Levi's Stadium
6. Manage Strategically our Workforce Capacity and Resources (previously Maintain Adequate Staffing Levels)
7. Sustainability (new)

As part of the Council Priority Setting session, Councilmembers surfaced their individual priorities and staff noted them stating that we would return during the budget process for the Council to evaluate staff's analysis regarding scope, resource needs, or work already underway where the priority can be absorbed and/or funded.
DISCUSSION
A total of 48 referrals resulted from the two-day Study Session. Staff reviewed referrals with each department and included responses and costs associated with each funding proposal. These referrals were compiled in a matrix (Attachment 1) and categorized as:

* Funded in the current FY 2018/19 budget,
* Funding included in this proposed budget,
* No fiscal impact,
* Partially funded,
* Not funded, and
* Unknown.

In order for staff to advance the priorities that surfaced at the Session, at minimum staff would need an additional 14.25 FTEs, along with additional resources, and at a minimum cost of $57 million. Given the narrow margin between revenue and expenditures, staff evaluated prioritie...

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