REPORT TO COUNCIL
SUBJECT
Title
Action on Agreements for Materials Testing and Special Inspection Services for Public Works Projects
Report
BACKGROUND
The Department of Public Works oversees construction management and inspection for various capital projects including pavement rehabilitation, traffic signal and transportation infrastructure, parks, storm drain and sanitary sewer improvements, building renovations, and capital maintenance. Inspection includes quality assurance activities for materials used in construction and special inspections as required by the California Building Code. The City does not have in-house staff to perform these tasks and relies on consultant resources to perform the materials testing quality assurance and special inspections.
The agreements (Attachments 1, 2 and 3) recommended for approval provide on-call materials testing and special inspection services in support of Public Works projects.
DISCUSSION
A Request for Qualifications (RFQ) process was utilized to solicit proposals for on-call materials testing and special inspection services. The RFQ was advertised March 2019 and seven proposals were received on April 1, 2019. Public Works staff evaluated the qualifications of the proposers and Construction Testing Services, Inc., Ninyo and Moore Geotechnical and Environmental Sciences Consultants, and Quality Assurance Engineering, Inc. were selected as the top three ranked firms due to their respective performance track record, qualified staffing, and experience.
Based on Capital Improvement Plan projections and the volume of projects that will be in the construction phase, the estimated need for on-call consultant services for the remainder of the current fiscal year and the next two fiscal years is approximately $220,000. Additionally, Staff requests further agreement capacity of $50,000 to account for unforeseen needs that may arise (new projects and projects not currently detailed). Staff requests the approval of agree...
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