REPORT TO COUNCIL
SUBJECT
Title
Action on an Amendment No. 2 to Agreement with Arini Geographics, LLC for Enterprise GIS Services to extend the term of the agreement
Report
BACKGROUND
In July 2015, Arini Geographics, LLC (Arini) was awarded an agreement to provide Enterprise Geographic Information System (GIS) services, with a contract total not to exceed $3,000,000. Amendment No. 1 was approved by City Council on July 17, 2018 to extend the term of the Agreement to June 30, 2019, with no additional funds requested.
The City has an active procurement underway for a GIS service provider. While staff completes the proposal evaluation, selection and contracting process, it is critical that the existing GIS provider services continue. The proposed Amendment No. 2 is a short term four-month extension of the current agreement to ensure time for the procurement process to be completed.
The proposed Amendment No. 2 would extend the term of the agreement through October 31, 2019 and modify the total not to exceed amount to $3,550,000.
DISCUSSION
Arini has provided Enterprise GIS services that include data gathering, analysis, mapping, and reporting citywide. Arini's service during their contract term has been demonstrated by the completion of various innovative projects, introducing new business processes, and supporting enterprise operations, asset management, data visualization, transparency and shared information. Their recent project support of the new Public Safety Computer Aided Dispatch (CAD) system has been recognized as well. Arini was selected through a prior competitive RFP process that included a multi-department review and selection process.
Extending the existing GIS service agreement until the current procurement process is completed will not only allow for continued service support but would also allow for any needed transition services.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the C...
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