REPORT TO COUNCIL
SUBJECT
Title
Action on an Amendment No. 3 to Agreement with Avasant, LLC for Management Consulting for IT Services to extend the term of the agreement by 12 months with no additional contract funding required
Report
BACKGROUND
On January 26, 2016, Avasant, LLC (Avasant) was awarded an agreement to provide Outsourcing Advisory Services, with compensation not-to-exceed $260,870. Avasant was selected through a competitive Request for Proposal (RFP) and selection process. Under the original agreement, Avasant provided advisory services that included conducting a detailed review of the City's information technology (IT) services, a comprehensive sourcing scenario analysis and a recommendation to go to market and conduct a comprehensive RFP to select a vendor.
On June 13, 2017, the City Council approved Amendment No. 1 to extend the term of the agreement with Avasant through June 30, 2018, and increase compensation by $138,700, for a total not-to-exceed amount of $399,570. Throughout the outsourcing services RFP phases, final vendor selection and vendor transitions, Avasant provided industry knowledge, governance tracking and Service Level Agreements for improved performance management, supplier outcomes and maturity in IT services.
On September 18, 2018 the City Council approved Amendment No. 2 to extend the term of the agreement through June 30, 2019 and increase the total not-to-exceed amount by $99,940 to $499,510. This Amendment allowed Avasant to continue to provide management consulting through the first year of steady state services with our selected outsourced vendor.
The proposed Amendment No. 3 would extend the term of the Agreement by 12 months, through June 30, 2020 with no additional funds requested. The proposed Amendment would allow Avasant to provide subject matter expertise and governance support. It is advisable to have continuity for these kinds of agreements.
DISCUSSION
Avasant is one of the top-rated management consul...
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