REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Westside Retention Basin Pump Replacement Project
Report
BACKGROUND
The Westside Retention Basin Pump Station is located in the northern part of Santa Clara, bounded by Great America Parkway to the East and Old Mountain View-Alviso Road to the North (Attachment 2). The Pump Station has served a large water run-off catchment area for over 44 years and is considered one of the most critical stormwater infrastructures for the City. During construction of the Westside Retention Basin Desilting project, a condition assessment of the pump wet well and pumps was performed while the station wet well was drained. The condition assessment revealed that the existing pumps and motors are in a severely degraded condition. The efficiency of the existing pumps and motors is significantly reduced, and the various structural components have deteriorated. The current condition of the pumps requires immediate replacement.
The Westside Retention Basin Pump Replacement Project will replace all five pumps (three large pumps and two dry weather flow pumps), associated motors, appurtenances and structural components. The scope of work also includes the removal of electrical conduits and conductors between the motor control center and pump motors; furnishing and installing new electrical conduits and conductors for the new pumps; and modifying electrical controls.
DISCUSSION
On April 24, 2019, bids were opened for construction of the Project. Three bids were received ranging from $798,000 to $934,018 (Attachment 1). Anderson Pacific Engineering Construction, Inc. (APEC) submitted the lowest bid in the amount of $798,000, which is 25.5 percent below the Engineer's Estimate (EE) of $1,071,500. The EE was prepared based on cost of materials, equipment, labor projections and previously completed projects of similar size and nature of work. The EE also considered the current bidding climate where contractors have abundan...
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