REPORT TO COUNCIL
SUBJECT
Title
Action on How to Present the City Council in City Facilities and on Documents
Report
BACKGROUND
During the City Council Session on Governance held on December 13, 2018, the City Council discussed current protocols and procedures, as well as how the City Council will be presented on City facilities and documents. The City Council unanimously agreed that Council districts should be reflected in a visible way and that the listing will be determined by the City Manager. Given the absence of clear Council direction and the multiple options to select from, staff sought input from the Governance and Ethics Committee to provide a recommendation to the City Council regarding the presentation of the City Council in City facilities and on documents.
DISCUSSION
At the Governance and Ethics Committee meeting held on April 25, 2019, the Committee reviewed options (Attachment 1) on how the City Council would be presented on letterhead, signature blocks for official documents, the City's website, as well as how the Council's portraits would be displayed at various City facility locations.
After deliberation by the Governance and Ethics Committee, the Committee recommended the following selections be forwarded to the full City Council for approval:
1. Letterhead - Option 3 (Council District Order)
Mayor, by district order and with the Councilmembers' districts listed next to their name
2. Signature Block - Option 3
Mayor, Vice Mayor, then by seniority on the City Council
3. Display of Council Portraits - Option 5 (Vice Mayor/Seniority Order)
Mayor, Vice Mayor, then by seniority on the City Council and with the Councilmembers' districts listed next to their name
4. City's Website - Option 3 (Council District Order)
Mayor, by district order and with the Councilmembers' districts listed under their name
As part of the recommendation, the Committee asked that a district map with the Council's photographs indicating which district each Counci...
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