REPORT TO COUNCIL
SUBJECT
Title
Action to Award Agreement to Ice Rentals, LLC dba Special Ice for Annual Seasonal Ice Rink Installation, Management and Operation Services
Report
BACKGROUND
The Parks and Recreation Department has hosted a seasonal ice rink in Santa Clara's Central Park during the winter operating season (mid-November through January) since 2015. The ice rink has become a welcomed addition to the City, annually providing over 10,700 residents and visitors of all ages a winter drop-in recreation venue or a place to learn to skate. Public skate sessions account for most of the demand. In addition, the ice rink is a key attraction at the annual Holiday Tree Lighting event in Central Park.
The City has contracted with Ice Rentals, LLC dba Special Ice since 2015 to install, operate and manage the seasonal ice rink. Ice Rentals, LLC also provides programs including, but not limited to, ice skating lessons, private parties and special events. The contractor operates a concession stand for snacks, beverages, skating equipment rentals and other items. During the 2018-19 season, City revenues were 20% of net operating revenues or approximately $8,000 associated with ice rink operations, programs and concessions. Expenditures were approximately $36,000 for City installation/removal of the base (425 hours labor, materials and supplies) and contractual payment of $99,000 to Special Ice for chiller unit and program management (equipment rental, permits, power generation, staff, etc.). Currently, the total City General Fund support of the ice rink and recreation program is approximately $127,000 per year (or, $11.87 per user).
On a related note, four (4) commercial sponsors of the Holiday Tree Lighting Event purchased ice rink dasher board sponsor panels in the amount of $8,500 which provided an additional revenue opportunity to reduce the General Fund subsidy of this community recreation program.
DISCUSSION
Request for Proposal: On May 11, 2019, t...
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