REPORT TO GOVERNANCE AND ETHICS COMMITTEE
SUBJECT
Title
Review of Current Council Referral Policy (Council Policy 030)
Report
BACKGROUND
At the September 12, 2016 Governance Committee meeting, the Committee unanimously approved a draft policy entitled, "Adding an Item on the Agenda," which, if approved, would supersede the former policy entitled, "Written Petitions to Address the City Council."
At the September 27, 2016 City Council meeting, the Council adopted the amended version of Council Policy 030 (Attachment 1) entitled "Adding an Item on the Agenda."
The purpose of amending the policy was to establish a clear and effective process for members of the City Council and the public to have items, within the jurisdiction of the City Council, placed on the Council agenda for consideration. Council Policy 030 (Policy) is inclusive of requests from members of the City Council, referrals from Council Committees, items referred during a Council meeting, written petitions, and public presentations.
At the September 5, 2019 Council Session on Governance, the City Council discussed the Policy and how it pertains to referrals from City Council. They referred review of the Policy to the Governance and Ethics Committee.
DISCUSSION
Council Policy 030
The current Policy includes the following direction regarding referrals:
* Referral from a Council Committee
1. Council Committees may submit a written request to the City Manager's Office for inclusion of an item on a City Council agenda, provided the request is received two (2) days prior to the public release of the agenda packet.
2. Council Committees may bring forward a recommendation to the full City Council by way of the Committee Minutes, which are typically prepared within three weeks following the Committee meeting.
* Items Referred During a Council Meeting:
1. By Council consensus, an item may be referred to the City Manager for inclusion on a City Council agenda. If the request requires further study of the...
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