REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 2 for the Reimbursement Agreement (No. HSR 16-86) with the California High-Speed Rail Authority for the High-Speed Rail Project
Report
BACKGROUND
The California High-Speed Rail Authority (Authority) is responsible for the planning, design, construction, and operation of a proposed high-speed rail system in California. A section of the 51-mile San Francisco to San Jose segment (Project) is proposed to be constructed in the City of Santa Clara (City) along the Peninsula Corridor Joint Powers Board (Caltrain) right-of-way.
The Authority has entered into reimbursement agreements (Agreement) with several cities and counties along the Project corridor to reimburse these public agencies for staff time expended in response to requests from the Authority.
On April 18, 2017, the City Council approved the Agreement (No. HSR 16-86) with the Authority to reimburse the City for staff costs for technical and legal reviews associated with the planning and design of the Project. On December 19, 2017, the City Council approved Amendment No. 1 to extend the Agreement to December 31, 2019. The anticipated activities include:
* Technical/engineering review of reports, studies, and plans
* Utility coordination/resolving utility conflicts
* Technical and legal review of cooperative agreements, utility agreements, maintenance and operations agreements, etc.
* Preparation of City Council staff reports and supporting materials
DISCUSSION
The term of the amended Agreement ends on December 31, 2019 and the Authority has requested that the Agreement be extended as the Project is still underway. To continue to provide services to the Authority, Amendment No. 2 (Attachment 1), which proposes to extend the term of the Agreement for an additional three years to December 31, 2022 and update the hourly reimbursable rates for City staff, is necessary. Additionally, staff proposes that the City Council authorize the City Manager to ...
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