REPORT TO CIVIL SERVICE COMMISSION
SUBJECT
Title
Action to Establish Civil Service Commission Meeting and Board of Review Dates for 2020
Report
BACKGROUND
No City Charter or City Code provision specifies the frequency of the Civil Service Commission meetings. Historically, City practice has been that the Commission meets at least every two months and when necessary as a hearing board.
DISCUSSION
For 2019, the Civil Service Commission approved a meeting schedule of every second Monday (except if the Monday falls on a holiday) of alternating months beginning in January, with a start time of 7:00 p.m. The alternating months are reserved for Board of Review meetings, if necessary.
In many cases, prior to recruiting to fill a vacant or new position, modifications to a class specification (or job description) are needed, usually to modernize the requirements of a description that has not been updated in several years. When revisions to the classification specification are made, the City is required to bring those revisions before the CSC for approval. Once approved, the revisions must also be approved by the City Council. Since the CSC currently meets every other month, at times, the hiring departments are required to wait nearly two months until the classification specification is approved by the CSC. Once the item is approved by the CSC, it is brought forward within 3-4 weeks to the City Council for approval. As a result, the hiring for the vacant positions can be delayed by several months.
For the 2020 calendar year, the Administration is recommending scheduling monthly meetings on the second Monday (except if the Monday falls on a holiday) of the month. It is also recommended that the meetings begin at 6:00 p.m., as that would provide additional time in the event a board of review hearing was to follow the Civil Service Commission meeting. In addition, in the event departmental staff attends to provide information to the Commission in support of the depar...
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