REPORT TO COUNCIL
SUBJECT
Title
Action on an Amendment to an Agreement with SBV Concrete, Inc. dba Valley Concrete, Inc. for Concrete Curb, Gutter and Sidewalk Maintenance Services
Report
BACKGROUND
The Department of Public Works is responsible for maintaining concrete curbs, gutters and sidewalks in the public right-of-way. Over time, mature tree roots can cause sidewalks and gutter lines to shift out of alignment, resulting in tripping hazards and ponding water. DPW is also responsible for repairing concrete following the completion of encroachment permits to perform underground utility work and repair of hardscape damaged by vehicular accidents and water main leaks.
The majority of concrete curb, gutter and sidewalk repair work is contracted out. The City’s current agreement for concrete repair services with Valley Concrete expires on December 31, 2019, following a competitive procurement in which they were the lowest cost proposal.
DISCUSSION
A formal request for proposal (RFP) selection process in accordance with the General Services contracting procedures set forth Section 2.105.330 of the Santa Clara City Code was conducted in 2017 to solicit proposals from contractors to perform concrete curb, gutter and sidewalk maintenance services. Of the three proposals received, Valley Concrete was selected based on its previous performance providing similar services for the City and pricing. The City has over $1 million dollars of spending authority remaining on the agreement with Valley Concrete and the contractor has agreed to maintain the pricing in the current agreement for an additional two years. The subject Amendment extends the agreement term through December 31, 2021. The original agreement contains a provision requiring compliance with state prevailing wage requirements. This provision will remain in effect under the amendment.
ENVIRONMENTAL REVIEW
The action being considered is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 “Existing Facilities,” as the activity consists of the repair, maintenance or minor alteration of existing facilities involving no or negligible expansion of the use beyond that presently existing.
FISCAL IMPACT
There is no fiscal impact associated with the Amendment. Funding has already been allocated to the Sidewalk, Curb & Gutter Repair capital improvement project (CIP) for FY 2019/20. Funding for subsequent fiscal years will be requested from Council for budget appropriation.
COORDINATION
This report has been coordinated with the Finance Department and the City Attorney’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Approve and authorize the City Manager to execute an Amendment to an Agreement for concrete curb, gutter and sidewalk maintenance services with SBV Concrete, Inc. dba Valley Concrete.
Staff
Reviewed by: Craig Mobeck, Director of Public Works
Approved by: Deanna J. Santana, City Manager
ATTACHMENTS
1. Agreement
2. Amendment