REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 1 to an Agreement with Waterproofing Associates, Inc. for On-Call Roofing Repair [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
The Department of Public Works Facility Services Division oversees maintenance and repairs for approximately 900,000 square feet of buildings throughout the City. In order to continue to provide services in a timely and efficient manner, DPW periodically uses various specialty contractors to assist with the maintenance workload.
A Request for Proposal (RFP) process was utilized to solicit proposals for on-call roofing repair. The RFP was advertised in March 2018 and two proposals were received and evaluated by DPW staff in May 2018. Waterproofing Associates, Inc. was selected as the top ranked proposal for various reasons, including past performance, qualified staffing, experience, and cost. The scope of the Agreement with Waterproofing Associates, Inc. provides on-call roofing repair services for various City buildings. The original Agreement contains a section covering Prevailing Wages.
DISCUSSION
The original three-year Agreement (Attachment 1) expires on June 30, 2021 and is for a total cost of $90,000. The Agreement amount was predicated on an expectation of potential repairs based on past experience. Amendment No. 1 (Attachment 2) is being proposed to increase funding and time for performance to accommodate various departmental requests that have recently been made for services over the next fiscal year. Roof repairs needed at this time are for the Northside Library, Senior Center, Triton Museum and the Corporation yards. DPW is currently working on numerous work orders for roof repair services that were not contemplated in the original Agreement. Most recently, Waterproofing Associates, Inc. performed significant roofing repairs at the Central Library. These costs are expected to be approximately $...
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