REPORT TO GOVERNANCE AND ETHICS COMMITTEE
SUBJECT
Title
Discussion and Consideration of Approving a New Board, Commission, and Committee Policy
Report
BACKGROUND
At the first quarterly Governance and Ethics Committee meeting held on April 25, 2019, the Committee adopted its 2019 quarterly workplan, which included the review of the Boards, Commissions, and Committees Policy regarding how business activities are conducted and meeting attendance. At the November 21, 2019 Governance and Ethics Committee meeting, the Committee deferred the Boards, Commissions, and Committees Policy report to the first 2020 quarterly Governance and Ethics Committee meeting.
DISCUSSION
The current Boards and Commission policy was approved by Council on July 21, 1998 (Attachment 1). Staff is recommending it be repealed and replaced with the new version which is more in line with best practices and addresses the committee's concerns related to absences, code of ethics and conduct, trainings and much more. The new policy is attached for the Governance and Ethics Committee's consideration as Attachment 2.
The new policy is comprised of four sections:
* Section I: Recruitment, Selection, Appointment and Resignations
* Section II: Requirements for Board, Commission and Committee members upon appointment
* Section III: Code of Ethics
* Section IV: Implementation
All sections will be individually presented in its entirety. Although most of the policy is new, there are a few noteworthy highlights:
Applications:
For those members who are eligible and interested in reappointment, an updated application is required to be submitted.
Eligibility List:
An eligibility list will be established at the discretion of the Council during an interview process and will be maintained on file in the City Clerk's office for a period of one year. During that year, an applicant may be appointed to an unanticipated vacancy to the Board, Commission or Committee to which they applied.
Terms of Office:
Cu...
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