REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 1 to an Agreement for the Performance of Services with Alternative Office Solutions, Inc. to Provide Design, Installation and Reconfiguration of New and Existing Herman Miller Office Cubicles [Council Pillar: Manage Strategically Our Workforce Capacity and Resources]
Report
BACKGROUND
In January 2018, staff issued a request for quotation for the design, installation, and reconfiguration of cubicles and to provide new office cubicles and furniture. Only one bid was received, and Alternative Office Solutions, Inc. was selected for a 33-month agreement. In April 2018, the City entered into a multi-year agreement up to a total amount of $95,439.79 with Alternative Office Solutions, Inc. (AOSI). The agreement includes all appropriate prevailing wage language.
During 2018 and 2019, several reconfigurations of the office cubicles occurred. As of early January 2020, there is $17,856.79 of funds available for performance of the required services for the remaining term of the contract which expires on December 31, 2020. AOSI has performed well under this agreement.
DISCUSSION
The current City Hall Complex lacks sufficient space for existing employees and improved workspace is needed to continue with service delivery levels. SVP has staff located at 1705 Martin Avenue, 881 Martin Avenue, 850 Duane Avenue, and at the City Hall complex at 1500 Warburton Avenue. The leased office space at 881 Martin has the capacity to support 130 or more staff and currently houses less than 100. Accordingly, the staff located at the City Hall Complex will be relocating to 881 Martin Avenue and additional funding will be required to reconfigure the existing space.
Staff requested AOSI to perform an analysis of the feasibility of providing suitable office cubicles at 881 Martin to accommodate SVP's City Hall staff. AOSI provided the cost for design, installation, reconfiguration of existing cubicles and providing new office cubi...
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