REPORT TO COUNCIL
SUBJECT
Title
Action on Amended Council Policy 030 Entitled "Adding an Item on the Agenda" [Council Pillar: Enhance Community Engagement and Transparency]
Report
BACKGROUND
At the October 24, 2019 Governance and Ethics Committee (Committee) meeting, the Committee reviewed Council Policy 030 (Policy) (Attachment 1) entitled "Adding an Item on the Agenda" and discussed potentially updating the Policy. During the discussion, the Committee asked for clarification on whether the City Council (Council) could refer an item to a future Council meeting by Council consensus or by a majority vote of the Council. The Committee directed the City Attorney report back on the definition of "Council consensus" and what action the Council can take by "Council consensus" versus by a majority vote of the Council. The Committee meeting minutes are included with this report as Attachment 2.
At the November 21, 2019 Committee meeting, staff brought forward the attached report (Attachment 3) on how the Council may take action to place matters on a future agenda. This report was continued to the December 3, 2019 Council meeting.
At the December 3, 2019 Council meeting, the Council directed staff to update the Policy to reflect that, the Council will take action by a majority vote of the Council versus by Council consensus, for an item to be referred to the City Manager for inclusion on an agenda.
DISCUSSION
Following Council's direction at the December 3, 2019 Council meeting, staff has updated the Policy and is bringing forward a resolution to adopt the amended version of the Policy. The redline and clean versions of the Policy are included with this report as Attachments 4 and 5.
The purpose of the amended Policy is to clearly state the Council must take action by a majority vote for an item to be referred to a future Council meeting, as well as to outline the procedure for requests from the Council, referrals from Council Committees, and written petitions. ...
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