REPORT TO BOARD OF LIBRARY TRUSTEES
SUBJECT
Title
Action on California Library Services Act Funds from Pacific Library Partnership
Report
BACKGROUND
The Pacific Library Partnership, PLP, is a membership organization created under terms of the California Library Services Act (Education Code 18700 et. seq.) and consistent with provisions of the California government Code, sections 6500-6578, to provide cooperative library services to better serve the residents of the several counties within which the members operate. On December 18, 2019, the Pacific Library Partnership (PLP) notified PLP Public Library members of the availability of an allocation distribution of California Library Services Act (CLSA) funds (Attachment 1). As a PLP Public Library member, the City of Santa Clara Library’s share of these allocations is $8,723. This disbursement was previously allocated to purchase e-books for a collective e-book platform managed and maintained for the PLP Member Libraries by PLP. PLP no longer subsidizes the e-book platform.
DISCUSSION
To ensure the expenditure of the funds reflect the needs and interests of the membership, PLP member feedback was solicited on priorities for projects to fund. The PLP Executive Committee approved six projects that members could select for their Library’s allocation. Staff selected the option for purchases of digital library content, such as e-books and audiobooks, through the Library’s participation in the Overdrive Northern California Digital Library consortium. This option was noted on the PLP Claim Form and submitted to PLP. This option is the most popular e-book service the Santa Clara City Library offers and will add an estimated 333 titles to the collection with approximately 1023 additional checkouts in Fiscal Year 19-20.
The CLSA fund allocation may only be used for the option designated in the PLP Claim Form. Staff is recommending that the allocation of $8,723 is accepted and appropriated into the Library’s budget for materials and digital content purchases through the Overdrive Northern California Digital Library consortium.
ENVIRONMENTAL REVIEW
The action being considered does not constitute a "project" within the meaning of the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines section 15378(b)(5) in that it is a governmental organizational or administrative activity that will not result in direct or indirect changes in the environment.
FISCAL IMPACT
Acceptance of the funds and approval of its appropriation will provide Library patrons with continued access to expanded e-collections and will supplement the Library’s budget for materials and digital content purchases.
PUBLIC CONTACT
Public contact was made by posting the Board agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov> or at the public information desk at any City of Santa Clara public library.
RECOMMENDATION
Recommendation
Recommend to City Council to accept the California Library Services Act funds from Pacific Library Partnership.
Staff
Reviewed by: Hilary Keith, City Librarian
ATTACHMENTS
1. December 18, 2019 PLP Letter and Claim Form