REPORT TO COUNCIL
SUBJECT
Title
Action on Amendment No. 2 to the Agreement with Granicus, LLC for Agenda Management System and Closed Captioning Services [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
In September 2016, the City conducted a competitive Request for Proposal process for an Agenda Management System to provide the public access to live and archived streaming of City Council and Planning Commission meetings. Through this process, Granicus was selected and awarded a three-year agreement. On February 27, 2018, City Council approved Amendment No. 1 to the agreement to add closed captioning functionality to the Agenda Management System.
The system provided by Granicus has improved government transparency by ensuring public access to Council meetings over the Internet. Under the current agreement, the City receives the following Granicus modules:
* Open Platform - Provides the ability to upload and publish content such as videos and documents to the Internet. The feature list includes unlimited government public meeting content storage and distribution, archived video editing and indexing, an internal and public-facing citizen web portal, and live and on-demand streaming.
* Government Transparency - Provides the ability to stream meetings and events live, to link related documents to video, and to improve the search of archives.
* iLegislate - Connects agenda data to tablets and mobile devices to enable the review of agendas and supporting documents and note taking.
* VoteCast - Enables the electronic submission of motions, votes, and speaker functionality.
* Legistar - Provides end-to-end legislative management solution.
* eComment - Assists elected officials, staff, and the public by providing online tools that manage citizen engagement.
DISCUSSION
The previous SIRE agenda management system was used by the City for 10 years before it was replaced with Granicus. Staff anticipates that the cu...
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