REPORT TO COUNCIL
SUBJECT
Title
Action on Bills and Claims Report (CC, SA) for the period March 20th, 2020 - April 9th, 2020 [Council Pillars: Enhance Community Engagement and Transparency]
Report
BACKGROUND
Disbursements made by the City are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided. Invoices are usually paid within 30 days of receipt of an accurate invoice. As the final step, the City Auditor, or her designee verifies all documents before payment is issued. Payments are issued through accounts payable checks and wire transfers. It's important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.
The Bills and Claims Report represents the cash disbursements required for operations of the City during the period. The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process.
DISCUSSION
Significant expenditures in this time period include:
* Payment to MSR Public Power Agency in the amount of $1,971,929 for February 2020 energy purchase and commission expense.
* Payment to Santa Clara Valley Water District in the amount $1,249,039 for January 2020 Pump Tax, a groundwater charge that is used to pay for the protection and augmentation of water supplies in the basin and January 2020 treated water purchase.
* Payment to MSR Authority in the amount of $704,591 for February 2020 gas purchase.
* Payment to OC Jones & Sons Inc., in the amount of $677,111 for January 2020 progress payment for Reed Street-Grant Street Sports Park project.
* Payment to Western Utility in the amount of $668,831 for purchase of galvanized steel poles.
* Payment to Unisys in the ...
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