REPORT TO COUNCIL
SUBJECT
Title
Action on Agreements for Land Surveying Services for Public Works Projects [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
The Department of Public Works oversees design and construction management for various capital projects including pavement rehabilitation, traffic signal and transportation infrastructure, parks, storm drain and sanitary sewer improvements, building renovations, and capital maintenance. Land surveying work including design surveys and construction surveying is necessary to deliver these projects. In addition, Public Works maintains survey benchmark and monumentation systems to ensure reliable survey markers are available for both public and private use. When numerous design and construction survey projects are under way concurrently, Public Works will rely on consultant resources to supplement City staff to perform the land surveying services.
The purpose and scope of these agreements (Attachments 1, 2 and 3) is to provide on-call land surveying services to supplement City staff for various Public Works projects.
DISCUSSION
A Request for Qualifications (RFQ) process was utilized to solicit proposals for on-call land surveying services. The RFQ was advertised February 2020 and five proposals were received on March 4, 2020. Public Works staff evaluated the qualifications of the proposers and BKF Engineers, R.E.Y. Engineers, Inc. and Sandis were selected as the top three ranked firms due to their respective performance track record, qualified staffing, and experience.
Based on Capital Improvement Program and workload projections, the estimated need for on-call land surveying services for the remainder of the current fiscal year and the next two fiscal years is approximately $400,000. Additionally, Staff requests further agreement capacity of $50,000 to account for unforeseen needs that may arise (new projects and projects not currently detailed). Sta...
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