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Legislative Public Meetings

File #: 20-490    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 4/20/2020 In control: Council and Authorities Concurrent Meeting
On agenda: 6/9/2020 Final action: 6/9/2020
Title: Action on Bills and Claims Report (CC, SA, SOSA) for the period April 10, 2020 - May 7, 2020 [Council Pillars: Enhance Community Engagement and Transparency]
Attachments: 1. Bills and Claims Approved for Payment Report

REPORT TO COUNCIL

SUBJECT

Title

Action on Bills and Claims Report (CC, SA, SOSA) for the period April 10, 2020 - May 7, 2020 [Council Pillars: Enhance Community Engagement and Transparency]

 

Report

BACKGROUND

Disbursements made by the City are based on invoices submitted for payment.  Prior to payment, staff reviews all disbursement documents to ensure they are reflective of the goods or services provided.  Invoices are usually paid within 30 days of receipt of an accurate invoice.  As the final step, the City Auditor, or designee verifies all documents before payment is issued. Payments are issued through accounts payable checks and wire transfers. It’s important to note that items that pertain to the Stadium Authority are billed to the Stadium Manager (ManCo) to pay on behalf of the Stadium Authority for Non-NFL events and the 49ers for NFL events.

 

The Bills and Claims Report represents the cash disbursements required for operations of the City during the period.  The report reflects the payment date, invoice number, description of the payment, funding source, and payment amount for all invoices. The budget control is set by the City Council through the budget adoption process.

 

DISCUSSION

Significant expenditures in this time period include:

 

                     Payment to Northern California Power Agency in the amount of $12,612,460 for April 2020 all resources bill.

                     Payment to MSR Public Power Agency/Authority in the amount of $4,110,062 for February and March 2020 gas and power purchases.

                     Payment to Tri-Dam Project/Power Authority in the amount of $1,915,730 for March 2020 Hydroelectric purchase.

                     Payment to Santa Clara Valley Water District in the amount of $1,330,873 for March 2020 treated water purchase and February 2020 Pump Tax, a groundwater charge that is used to pay for the protection and augmentation of water supplies in the basin.

                     Payment to Mission Trail Waste Systems in the amount of $1,175,260 for February and March 2020 garbage services.

                     Payment to OC Jones & Sons Inc., in the amount of $903,814 for February and March 2020 progress payment for Reed Street-Grant Street Sports Park project.

 

Payments to ManCo are not included in the City’s Bills and Claims report as they are currently reported through a separate Stadium Authority Bills and Claims report.  Stadium Authority related payments in the City’s Bills and Claims report include general administrative, materials, and supplies expenses of approximately $144,968.  Included in this amount are expenses to California Highway Patrol for January 2020 special law enforcement services of the stadium events. These expenses are reimbursed to the City by the Stadium Authority.

 

ENVIRONMENTAL REVIEW

The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.

 

FISCAL IMPACT

The expenditures of $38,459,310 were appropriated to various funds with the adoption of the Fiscal Year 2019/20 Budget, as amended.

 

PUBLIC CONTACT

Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.

 

RECOMMENDATION

Recommendation

Approve the list of Bills and Claims for April 10, 2020 - May 7, 2020.

 

Staff

Reviewed by: Kenn Lee, Director of Finance

Approved by: Deanna J. Santana, City Manager

 

ATTACHMENTS

1. Bills and Claims Approved for Payment Report