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File #: 20-621    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 6/5/2020 In control: Council and Authorities Concurrent Meeting
On agenda: 6/23/2020 Final action:
Title: Action on Reappointment of Commissioners, Declaring Commissioner Vacancies, and Setting Dates for Recruitment and Interviews [Council Pillar: Enhance Community Engagement and Transparency]
Attachments: 1. Commissioner's Attendance List 2019-2020
REPORT TO COUNCIL
SUBJECT
Title
Action on Reappointment of Commissioners, Declaring Commissioner Vacancies, and Setting Dates for Recruitment and Interviews [Council Pillar: Enhance Community Engagement and Transparency]

Report
BACKGROUND
Board, Commission and Committee members are generally appointed to a four-year term (full term) and may serve a maximum of two consecutive full terms. In the case where an existing member is eligible for another term, past City practice has been for staff to contact those existing members and request if they would like to be re-appointed to another term. The Council then takes formal action to reappoint those existing members who indicate a desire to serve a second term. If an individual is appointed to fill a partial term, he or she may serve an additional two full terms. Full terms are effective July 1st of the appointing year and expire on June 30th of the fourth year.

DISCUSSION
Due to COVID-19 and the onset of Shelter-in-Place, which began on March 16, 2020, Board and Commission meetings were suspended unless essential actions were required. As a result, the Annual Board and Commission recruitment process was delayed as staff focused on State/County ordered "essential" services and pivoted to new work approaches during COVID.

Under normal circumstances, the annual recruitment process would have started the second half of March and interviews would have taken place in May for new members to begin July 1. Since we are still focused on "essential services" and slowly entering Phase 2, staff is recommending that the recruitment period begin June 24 and close on July 31, 2020. Although the recruitment takes place past the end of the term, the Charter states "the members of such boards and commissions shall serve for a term of four years and until their respective successors are appointed and qualified." Therefore, the four commissioners that term out on June 30, 2020 would stay on until the new members are appointed.
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