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File #: 20-583    Version: 1 Name:
Type: Consent Calendar Status: Agenda Ready
File created: 5/20/2020 In control: Council and Authorities Concurrent Meeting
On agenda: 7/14/2020 Final action: 7/14/2020
Title: Action to Purchase and/or Award Purchase Orders for Public Safety Supplies and Equipment and Approve Miscellaneous Purchases Incurred After November 8, 2019 [Board Pillar: Ensure Compliance with Measure J and Manage Levi's Stadium]
Attachments: 1. CapEx Portion of Stadium Authority FY 2020/21 Budget, 2. Misc. Expenses Incurred by SCSA or City on behalf of SCSA 11/08/2019 - 6/4/2020
REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action to Purchase and/or Award Purchase Orders for Public Safety Supplies and Equipment and Approve Miscellaneous Purchases Incurred After November 8, 2019 [Board Pillar: Ensure Compliance with Measure J and Manage Levi's Stadium]

Report
BACKGROUND
On September 17, 2019, the Stadium Authority Board (Board) approved the introduction of Ordinance No. 2005, which would rescind the Executive Director's delegated purchasing authority by amending Chapter 17.30 of the City of Santa Clara City Code. This action would in turn also impact the Stadium Manager's authority to purchase on behalf of the Stadium Authority. On October 8, 2019, the Board adopted Ordinance No. 2005, which became effective on November 8, 2019. As of November 8, 2019, all Stadium Authority contracts and agreements for services, supplies, materials, and equipment require approval of the Stadium Authority Board.

The Executive Director is requesting authorization to purchase and/or award purchase orders for public safety supplies and equipment. The requested supplies and equipment were approved as part of the Capital Expense (CapEx) portion (Attachment 1) of the Adopted Stadium Authority FY 2020/21 Operating, Debt Service and Capital Budget (Budget).

Additionally, the Executive Director requests Board authorization to purchase publications for required Stadium Authority public hearing items and legal notices (e.g., Stadium Authority budget hearings and legal summons) in the City's official newspaper, Santa Clara Weekly, as well as Board approval of minor miscellaneous Stadium Authority expenses that were incurred between November 8, 2019 and June 4, 2020.

DISCUSSION
On March 24, 2020, the Board approved the Stadium Authority FY 2020/21 Budget, which included public safety supplies and equipment under the CapEx Budget. The City's Fire and Police Departments, with the assistance of the Finance Department, have obtained quotes for the following items ...

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