REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Photovoltaic System Installation at the Northside Branch Library (CE 18-19-11) and Related Budget Amendment [Council Pillar: Sustainability]
Report
BACKGROUND
The Northside Branch Library was built in 2012 and was designed with future solar panel installation in mind. Due to the library building's flat roof and low roof parapet, pre-installed conduits between the roof and electrical room and available space in the electrical room, it is an ideal candidate for photovoltaic system installation. In 2018, the Northside Branch Library was nominated for the Silicon Valley Power (SVP) Neighborhood Solar Program and was selected to receive the Neighborhood Solar Program grant.
The Photovoltaic System Installation at the Northside Branch Library (Project) consists of installing photovoltaic array with 20 kilowatt photovoltaic production capacity (Base Bid) and an additional photovoltaic array with another 20 kilowatt photovoltaic production capacity (Add Alternative Bid). The library building roof has sufficient space to support a total of 80 kilowatt photovoltaic array size. Base bid plus add alternative bid would bring a total of 40 kilowatt photovoltaic production capacity to the Northside Branch Library. The scope of work for the Project includes the installation of a complete photovoltaic system, and operation and maintenance of the installed photovoltaic system for the first year.
DISCUSSION
On May 27, 2020, bids for the Project were opened via video conference. Two bids were received in the amount of $99,982 and $165,438. The Bid Summary is included as Attachment 1. The Project bids included a Base Bid for 20 kilowatt photovoltaic production capacity and one Add Alternative Bid for an additional 20 kilowatt photovoltaic production capacity. The additional 20 kilowatt was included as Add Alternative so that if bids received for the project were higher than the available funding, then the alte...
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