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File #: 20-313    Version: 1 Name:
Type: Public Hearing/General Business Status: Agenda Ready
File created: 2/26/2020 In control: Governance and Ethics Committee
On agenda: 9/14/2020 Final action:
Title: Discussion and Consideration of Approving a New Boards, Commission and Committee Policy
Attachments: 1. 2020 City Council and Outside Agencies Committees, 2. Boards and Commission Policy Redline.pdf, 3. Bicycle and Pedestrian Advisory Committee Guidelines, 4. Boards and Commissions Handbook - Policy and Procedure #032, 5. POST MEETING MATERIAL
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo or Audio
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REPORT TO GOVERNANCE AND ETHICS COMMITTEE
SUBJECT
Title
Discussion and Consideration of Approving a New Boards, Commission and Committee Policy

Report
BACKGROUND
At the first quarterly Governance and Ethics Committee (Committee) meeting held on April 25, 2019, the Committee adopted its 2019 quarterly workplan, which included the review of the Boards, Commissions, and Committees policy regarding how business activities are conducted, and meeting attendance.

At the November 21, 2019 Governance and Ethics Committee meeting, the Committee deferred the Boards, Commissions, and Committees policy report to the first 2020 quarterly Governance and Ethics Committee meeting.

At the February 10, 2020,Governance and Ethics Committee meeting, the Committee reviewed a proposed new Boards, Commissions and Committees policy and provided feedback and directed staff to return on September 14, 2020 with a revised version.

Staff has attached the current City Council committees and outside agency committees approved on February 11, 2020, for reference (Attachment 1).

DISCUSSION
The current Boards and Commission policy was approved by Council on July 21,1998. Staff is recommending it be repealed and replaced with the new version which is more in line with best practices and addresses the Committee's concerns related to absences, code of ethics, conduct, trainings and much more. A redline version is attached with the Committee's requested changes (Attachment 2).

In addition to the redline edits incorporated in the proposed policy, there were additional questions related to:
* Bicycle Pedestrian Advisory Committee (BPAC) membership
* Renaming of the Housing Rehabilitation Loan Committee
* Reinstatement of International Exchange Commission
* Violation of Code of Ethics by member and Council recourse to remove a member beyond absences

Summary of Bicycle and Pedestrian Advisory Committee (BPAC) History
The Citizens Committee on Bicycles was established in 1991. The Citizens Comm...

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