REPORT TO COUNCIL
SUBJECT
Title
Action on Award of Contract for the Lick Mill-East River Parkway Crosswalk Improvement Project (CE 19-20-02) [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
On May 21, 2019, City Council approved the installation of a High Intensity Activated Crosswalk Beacon (HAWK) on Lick Mill Boulevard at East River Parkway (Project) based on a request by members of the public and a subsequent traffic operations study. Based on the study results, City staff issued a request for proposal to design the Project and a Design Professional Agreement with W-Trans, Inc. was approved in September 2019. The scope of work for the agreement includes preliminary engineering, detailed design, bidding and award support, and construction support for installation of a HAWK and accessible curb ramps at the intersection.
DISCUSSION
On July 15, 2020, bids for construction of the Project were opened using video conference. Four bids were received ranging from $481,830 to $582,480. The Bid Summary is included as Attachment No. 1.
The lowest bid submitted by Ray's Electric in the amount of $481,830 was reviewed by DPW staff and the City Attorney's Office for compliance with the Project bid documents. The bid was deemed non-responsive for not meeting the bid document requirements for Interstate Experience Modification Rate (EMR). The EMR is used to understand companies' past cost of injuries and future chances of risk. A company can reduce its EMR through eliminating or reducing injuries which is typically done by following local, state, and federal safety guidelines and implementing an effective safety program. The bid document indicates an average rating in excess of 1.0 or a rating in excess of 1.25 for a single year will constitute for grounds for disqualification as non-responsive. Ray's Electric listed its Interstate Experience Modification Rate for 2019 as 1.37, 2018 as 1.47, and 2017 as 1.23, which ...
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