REPORT TO STADIUM AUTHORITY BOARD
SUBJECT
Title
Action on Stadium Authority Bills and Claims for the Months of May through August 2020 [Board Pillar: Enhance Community Engagement and Transparency]
Report
BACKGROUND
Disbursements made by the Stadium Authority are based on invoices submitted for payment. Prior to payment, staff reviews all disbursement documents to ensure that they are in compliance with the goods or services provided.
The Bills and Claims listing represents the cash disbursements required of normal and usual operations during the period. Budget control is set by the Stadium Authority Board through the budget adoption process.
DISCUSSION
On April 30, 2019, the Stadium Authority Board directed staff to stop payment of any Stadium Authority invoices for services unless there is substantial documentation of services rendered, which must also be in compliance with State law and City Code. Since April 30, 2019, staff received direction to pay Stadium Authority invoices related to SBL sales and services, insurance, and utilities.
Significant expenses in May 2020 include:
• Payment totaling $676,000.00 to Forty Niners Stadium Management Co, LLC for May Stadium Manager expenses:
o $266,000.00 for May 2020 Stadium Manager Expenses - Utilities
o $86,000.00 for May 2020 Stadium Manager Expenses - Insurance
o $202,000.00 for May 2020 Stadium Manager Expenses - SBL Sales
o $122,000.00 for May 2020 Stadium Manager Expenses - G&A/Lender Fees
• Payments totaling $150,376.56 to the City of Santa Clara for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: City Manager’s Office, City Attorney’s Office, and Finance Department)
• Payments totaling $12,266.01 to J.S. Held LLC for audit services
• Payment totaling $3,920.00 to Wilson Ihrig for noise monitoring services
Significant expenses in June 2020 include:
• Payments totaling $232,259.03 to the City of Santa Clara for the following:
o $146,938.79 for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: City Manager’s Office, City Attorney’s Office, and Finance Department)
o $84,593.65 for reimbursement of Stadium Authority expenses
o $726.59 for reimbursement of CFP Costs for April 2020
• Payment totaling $742,950.07 to Forty Niners SC Stadium Co, LLC for the following:
o $362,110.62 for CFD Advance Payment - Interest
o $380,839.45 for CFD Advance Payment - Principal
• Payment totaling $653,000.00 to Forty Niners Stadium Management Co, LLC include:
o $266,000.00 for June 2020 Stadium Manager Expenses - Utilities
o $184,000.00 for June 2020 Stadium Manager Expenses - Insurance
o $203,000.00 for June 2020 Stadium Manager Expenses - SBL Sales
• Payments totaling $63,911.67 to J.S. Held LLC for audit services
• Payment totaling $7,926.00 to Wilson Ihrig for noise monitoring services
Significant expenses in July 2020 include:
• Payments totaling $456,968.71 to the City of Santa Clara for the following:
o $66,493.21 for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: City Manager’s Office, City Attorney’s Office, and Finance Department)
o $390,000.00 for annual Ground Lease Rent payment.
o $475.50 for Special Liabilities Claims for Q1 ending 6/30/2020
• Payment totaling $1,222,000.00 to Forty Niners Stadium Management Co, LLC include:
o $266,000.00 for July 2020 Stadium Manager Expenses - Utilities
o $754,000.00 for July 2020 Stadium Manager Expenses - Insurance
o $202,000.00 for July 2020 Stadium Manager Expenses - SBL Sales
• Payment totaling $8,976.00 to Santa Clara Weekly for Public Hearing Notice
Significant expenses in August 2020 include:
• Payments totaling $57,669.85 to the City of Santa Clara for reimbursement of General and Administrative (G&A) City payroll costs (e.g.: City Manager’s Office, City Attorney’s Office, and Finance Department)
• Payment totaling $985,000.00 to Forty Niners Stadium Management Co, LLC for August 2020 Stadium Manager Expenses - Insurance
• Payment totaling $12,416.30 to Conexwest for CapEx Project: Storage Conex Garage for Apparatus
• Payment totaling $16,805.28 to Gladiator Solutions Inc. for CapEx Project: Stadium Personal Protective Equipment
• Payments totaling $64,962.48 for the following:
o $13,048.72 for CapEx Project: Stadium Personal Protective Equipment
o $51,913.76 for CapEx Project: Heavy Lift Kit
• Payment totaling $7,772.56 for CapEx Project: Stadium Personal Protective Equipment
• Payment totaling $5,080.56 for CapEx Project: Stadium Vehicle Upfits
ENVIRONMENTAL REVIEW
The action being considered does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15378(b)(4) in that it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment.
FISCAL IMPACT
There is a $5,383,539.13 fiscal impact to the Stadium Authority.
COORDINATION
This report has been coordinated with the Stadium Authority Counsel’s Office.
PUBLIC CONTACT
Public contact was made by posting the Council agenda on the City’s official-notice bulletin board outside City Hall Council Chambers. A complete agenda packet is available on the City’s website and in the City Clerk’s Office at least 72 hours prior to a Regular Meeting and 24 hours prior to a Special Meeting. A hard copy of any agenda report may be requested by contacting the City Clerk’s Office at (408) 615-2220, email clerk@santaclaraca.gov <mailto:clerk@santaclaraca.gov>.
RECOMMENDATION
Recommendation
Approve the list of Stadium Authority Bills and Claims for May 2020 through August 2020.
Staff
Reviewed by: Kenn Lee, Treasurer
Approved by: Deanna J. Santana, Executive Director
ATTACHMENTS
1. May 2020 SCSA Bills and Claims
2. June 2020 SCSA Bills and Claims
3. July 2020 SCSA Bills and Claims
4. August 2020 SCSA Bills and Claims