REPORT TO COUNCIL
SUBJECT
Title
Action on an Agreement for Services with Aspen Environmental Group to Provide As-needed Electric Rate and Fee Analysis Consultant Services [Council Pillar: Deliver and Enhance High Quality Efficient Services and Infrastructure]
Report
BACKGROUND
Silicon Valley Power (SVP) requires a consultant to provide as-needed Electric Fee and Rate Analysis Services. The required services include, but are not limited to, applying rate schedules and developing fees in complex configurations, typically involving service to SVP's largest customers; resolving unique billing and meter issues; monitoring market developments that may affect SVP's cost, rate structure or rate levels, and preparing rate-related analyses, reports and presentations.
Since November 2019, SVP has leveraged a cooperative agreement established by the Northern California Power Association (NCPA). The agreement was solicited on behalf of all of its members and provides integrated energy analysis and planning services. The NCPA agreement will expire on October 31, 2020. It is important to have an agreement in place as SVP has an ongoing need for rate and fee analysis services. Additionally, the department prefers to manage a contract directly rather than utilize a cooperative agreement.
DISCUSSION
In June 2020, the City issued a Statement of Qualifications (SOQ) for as-needed electric rate and fee analysis consultant services, using the City's e-procurement system. A total of 72 companies viewed the SOQ and the City received proposals from five companies:
* Aspen Environmental Group (Sacramento, CA)
* Energy and Environmental Economics, Inc. (San Francisco, CA)
* GDS Associates, Inc., dba EES Consulting (Marietta, GA)
* TriStem Ltd. (Robinson, TX)
* United Financial Solutions, LLC (Holland, MI)
Evaluation: A three-member evaluation team was formed to evaluate the proposals. Each team member independently evaluated and scored the proposals.
Proposal Responsiv...
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