City of Santa Clara - File #: 20-904

• File #: 20-904
• Version: 1
• Type: Consent Calendar
• Status: Agenda Ready
• File created: 9/16/2020
• In control: Council and Authorities Concurrent Meeting
• On agenda: 10/27/2020
• Final action: 10/27/2020
• Title: Action on Amending Council Policy 030 - Adding an Item on the Agenda and Approving Council Item Request Form

Date	Ver.	Action By	Action	Result
10/27/2020	1	Council and Authorities Concurrent Meeting	Approved

REPORT TO COUNCIL
SUBJECT
Title
Action on Amending Council Policy 030 - Adding an Item on the Agenda and Approving Council Item Request Form

Report
COUNCIL PILLAR
Enhance Community Engagement and Transparency

BACKGROUND
At the Governance and Ethics Committee (Committee) meeting held on September 14, 2020, the Committee discussed updating Council Policy 030 entitled "Adding an Item on the Agenda" (Attachment 1) and directed staff to bring back an updated version of the Policy to a future City Council meeting, with language that clearly states that discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item. The Committee also directed staff to develop a simple, straight-forward form for the City Council's use when requesting an item for inclusion on a City Council meeting agenda.

DISCUSSION
As directed by the Governance and Ethics Committee, staff is bringing forward an updated version of Council Policy 030 with the discussed amendments incorporated and a corresponding form for Council consideration. The redline and clean versions of the amended policy are included in this report as Attachments 2 and 3.

The amended version of Council Policy 030 expands on the current policy language by clearly stating that, when a written request is first considered, discussion should be limited to whether an item should be added to an agenda and a date, not the merit of the item. The amended policy also adds a procedure for the Council Item Request Form (Attachment 4), which will be used by the Council when requesting an item for inclusion on a City Council agenda.

As the current version of Council Policy 030 was adopted by Resolution 20-8809 (Attachment 5), staff recommends that the Council adopt a resolution (Attachment 6) to repeal Resolution No. 20-8809 in its entirety, amend Council Policy 030, and approve the Council Item Request Form.

ENVIRONMENTAL REVIEW
The action being considered does not constitute a "...